Policies

For assistance accessing the content in this PDF, please contact: Director of Events, Brad Schmittou at brad_schmittou@comcastspectacor.com and Director of Sales & Marketing, Justin Markleat justin_markle@comcastspectacor.com Duke Energy Convention Center SERVICE GUIDE tes ..17000 pot lola. Duke Energy Cent lew Policies and Procedures Revised November 2016 Duke Energy Convention Center SPECTRA OM BY comcAsT sPEcrAcok Duke Energy Convention Center Dear valued customer and guest: Welcome to the Duke Energy Convention Center, proudly managed by Spectra Venue Management! Thank you for choosing the Duke Energy Convention Center (DECC) and giving us the opportunity to host your event. Our professional staff's commitment to service at the DECC is to provide our clients, exhibitors and guests with an experience that goes above and beyond their expectations. We take pride in our facility and the community it represents and understand our role in bringing people to Cincinnati and helping them experience all the great things the city has to offer. The information presented in this Service Guide has been designed to assist in acclimating you to our facility by identifying DECC standard operating procedures. This guide serves as a written resource providing value to you in planning your event. It will benefit you to review this document to ensure a successful and smooth-running event. We request that you convey the information in this document to your staff, subcontractors and exhibitors. The Service Guide (policies and procedures) is an informative and important component of the center's License Agreement. It is also our desire to make our customers and visitors aware of the DECC's commitment to sustainability and the responsibility all of us share in helping to preserve our natural habitat. Simply observing the provisions we have created for proper disposal of items and the sorting of recyclables does make a difference. All we ask is for the support and cooperation of your staff, subcontractors and exhibitors. We have made efforts to make that easy to do. Many of our programs are explained in this guide and on our website at www.duke-energycenter.com. If you cannot locate the answer to a specific question in the guide, please do not hesitate to contact your Sales or Event Manager. We appreciate your confidence in our team and will work hard to make your event a success and you the star! Sincerely, Duke Energy Convention Center Staff Managed by Spectra Venue Management TABLE OF CONETENTS Helpful Website Links / APP Information Page 01 Spectra Venue Management/DECC Staff Directory Page 02 Licensee Checklist / Specifications Due Dates Page 05 GENERAL INFORMATION (Listed in Alphabetical Adhesives Advertising, Publicity, Promotions Air Conditioning Alcohol Consumption Animals ATMs Audio/Visual Services Banners Balloons Bicycle Parking Broadcast Rights / Recording Businesses Located within the DECC Cables / Cords Cancellations / Building Space Candles / Votives Catering Sales Manager Changeovers / Room Turns Coat Check / Luggage Check Decorations Decorator / Display Companies Deliveries Disabilities Docks Electrical and Utility Services Elevators (Freight) Elevators (Passenger) Emergency Medical Technicians (Medics) Emergency and Public Safety Requirements Escalators Event Managers Event Staffing Exclusive DECC Services Exhibits Exhibitor Access Exhibitor Services Fire Regulations First Aid Order) Page 06 Page 07 Page 07 Page 07 Page 07 Page 08 Page 08 Page 08 Page 08 Page 09 Page 09 Page 09 Page 09 Page 10 Page 10 Page 10 Page 10 Page 10 Page 11 Page 11 Page 12 Page 12 Page 12 Page 12 Page 12 Page 13 Page 13 Page 13 Page 14 Page 14 Page 14 Page 14 Page 15 Page 15 Page 15 Page 16 Page 16 Floor Loads Floor Plans Floor Type Fog/Smoke/Haze/Laser Lights Food and Beverage Sampling Food and Beverage Service Forklifts Freight Furniture (Common Space Lobby Furniture) Garbage Removal Hazardous Substances Housekeeping Indemnification Inspection Procedures Insurance Certificates Keys Licenses and Permits Lighting Levels Loading Facilities Lobby Space Logo/Photographs/DECC Images Lost and Found Lost Kids / Adults Maps Media Medical Motorized Vehicles Parking Photography Product Sales Propane Recycling Rigging Room Capacities Sales Manager Satellite Dish Placement Security Set-up Instructions Shipping and Receiving Signs and Special Decorations Smoking and Tobacco Sound System Storage Telecommunications/Internet/Networking Ticket Sales and Handling Page 17 Page 17 Page 17 Page 17 Page 17 Page 18 Page 18 Page 18 Page 18 Page 18 Page 18 Page 19 Page 19 Page 19 Page 19 Page 20 Page 20 Page 20 Page 20 Page 21 Page 21 Page 21 Page 21 Page 22 Page 22 Page 22 Page 22 Page 23 Page 23 Page 23 Page 23 Page 23 Page 24 Page 25 Page 25 Page 25 Page 25 Page 26 Page 26 Page 26 Page 26 Page 27 Page 27 Page 27 Page 27 Vehicle Ingress/Egress Page 28 Visitor Information Center Page 28 Water Coolers Page 28 Website Page 28 Wheelchairs Page 28 Wi-Fi Page 28 Weapons Page 29 ORDER FORMS / APPENDIXES • Food and Non-Alcoholic Beverage Sampling Form (Appendix A) Page 30 • DECC Internal Map/First Floor Exhibit Halls (Appendix B) Page 32 • DECC Internal Map/Second Floor Meeting Rooms (Appendix C) Page 33 • DECC Internal Map/Third Floor Ballrooms (Appendix D) Page 34 • Directions to the DECC (Appendix E ) Page 35 • Parking Adjacent to the DECC (Appendix F) Page 36 • Weight Load Restrictions (Exhibit Hall A) Diagram (Appendix G) Page 37 • Elevator Dimensions and Weight Specifications (Appendix H) Page 38 • Room Capacity Chart (Appendix I) Page 39 1 HELPFUL WEBSITE LINKS: Duke Energy Convention Center Website www.duke-energycenter.com Spectra Food and Beverage www.spectrafoodandbeverage.com Smart City Networks www.smartcity.com Prestige Audio Visual and Creative Services www.prestigeay.com Cincinnati USA Convention and Visitor Bureau www.cincyusa.com City of Cincinnati www.cincinnati-oh.gov Cincy Live! APP Information: The all-inclusive APP, "Cincy Live," is available for free download. The APP provides exhibitors and guests all the information they need, at their finger tips. From building layout to frequently asked questions, the APP is beneficial to anyone needing to maneuver in the Center and things to do while they are in Cincinnati. Built for both local and out of town visitors, the APP gives an overview of restaurants, shops, attractions, hotels and accommodations, suggestions how to get around and suggestions on how to explore the city. The APP includes important Center information for guests, along with essential information for exhibitors. In addition, a unique feature provides the opportunity for conventions, meetings and events to build their own mini APP within the "Cincy Live" APP at a reduced rate. Ceram Milb Kew You Ow, • ill Scen xoo ancy gi ? Cm Soon (0 1 DUKE ENERGY CONVENTION CENTER DIRECTORY Administration / Main Office Administration / Main Office Fax www.duke-energycenter.com 513-419-7300 513-419-7327 DUKE ENERGY CONVENTION CENTER — SPECTRA VENUE MANAGEMENT ADMINISTRATION General Manager Ric Booth 513-419-7301 Ric Booth@comcastspectacor.com Assistant General Manager 513-419-7302 Linda Jensen Linda Jensen@comcastspectacor.com Director of Finance 513-419-7303 Denese Dye Denese Dye@comcastspectacor.com DUKE ENERGY CONVENTION CENTER — SPECTRA VENUE MANAGEMENT SALES TEAM Director of Sales and Marketing 513-419-7304 Justin Markle Justin Markle@comcastspectacorcom Sales Manager Lydia Jenkins 513-419-7312 Lydia Jenkins@comcastspectacorcom National Sales Manager 513-419-7311 Carla Ballard Carla Ballard@comcastspectacor.com Sales Manager Peter Barton Sales Manager Susan Geselbracht Marketing Manager Michelle Hopewell 513-419-7308 Peter Barton@comcastspectacor.com 513-419-7319 Susan Geselbracht@comcastspectacor.com 513-419-7313 Michelle Hopewell@comcastspectacor.com 2 DUKE ENERGY CONVENTION CENTER — SPECTRA VENUE MANAGEMENT GUEST SERVICES Security Manager Ebony Gordon 513-419-7322 Ebony Gordon@comcastspectacor.com DECC Security Command Console 513-419-7325 Staffed 24 hours a day / 7 days a week - 365 Days/Year First Floor 5th Street First Aid Office 513-419-7323 Staffed per Event Schedule DUKE ENERGY CONVENTION CENTER — SPECTRA VENUE MANAGEMENT EVENT MANAGEMENT TEAM Director of Event Services 513-419-7316 Brad Schmittou Brad Schmittou@comcastspectacorcom Event Manager Connie Brown Event Manager Raven Curry Event Manager Perry Siler Event Manager Emily Hinkle 513-419-7307 Connie Brown@comcastspectacor.com 513-419-7337 Raven Curry@comcastspectacor.com 513-419-7263 Perry Siler@comcastspectacor.com 513-419-7333 Emily Hinkle@comcastspectacor.com Exhibitor Services Manager 513-419-7317 Michelle Doherty Michelle Doherty@comcastspectacor.com DUKE ENERGY CONVENTION CENTER — SPECTRA VENUE MANAGEMENT OPERATIONS Director of Operations 513-419-7331 Matt Deaton Matt Deaton@comcastspectacor.com Chief Engineer Mike Scott 513-419-7309 Mike Scott@comcasts•ectacorcom Utility Services Manager 513-419-7334 Eddie Anderson Eddie Anderson@comcastspectacor.com Engineering Supervisor 513-419-7334 Bob Wright Bob Wright@comcastspectacor.com Operations Manager 513-419-7335 Jackie Tauber Jackie Tauber@comcastspectacorcom 3 Operations Supervisor 513-419-7321 Tim Jones Tim Jones@comcastspectacor.com TELECOMMUNICATIONS / NETWORKING (Exclusive) — SMART CITY NETWORKS General Manager, Technology Services 513-419-7201 Arnold Chavez achavez@smartcitynetworks.com AUDIO/VISUAL (Preferred In-House Provider) — Prestige Audio/Visual and Creative Services Director of AV Services 513-419-7326 Paul Ramstetter pramstetter@prestigeay.com Operations Manager 513-419-7332 Jason Roderick iroderick@prestigeay.com General Manager John Anderle Executive Chef Purvill Chaney SPECTRA FOOD AND BEVERAGE (Exclusive Food and Beverage) 513-419-7251 John Anderle@comcastspectacor.com 513-419-7260 Purvill Chaney@comcastspectacor.com Director Catering Sales 513-419-7253 Steve Hennigan Steve Hennigan@comcastspectacor.com Director of Food and Beverage Operations 513-419-7252 Allison Focke Allison Focke@comcastspectacor.com Manager Catering Sales 513-419-7254 Lia Smith Lia Smith@comcastspectacor.com Manager Catering Sales 513-419-7262 Kathy Heyman Kathy Heyman@comcastspectacor.com 4 Duke Energy Convention Center LICENSEE CHECKLIST BOOKING PROCESS Due Date Completed • Signed License agreement (licensee and licensor signatures) • Deposit submitted w/ license agreement o We suggest setting a calendar reminder for deposit schedule • Submit Certificate of Insurance o Spectra Venue Management, DECC, City of Cincinnati listed as insured o Certificate valid for entire Licensed period (move-in and move-out) • Facility Site or Planning Visits Scheduled with Event Manager PRELIMINARY FLOOR PLANS SUBMITTED TO EVENT MANAGER * A preliminary floor plan for exhibit space is due to your Event Manager for review and Fire Marshal approval (if applicable) PRIOR to selling exhibit space. • Double back pipe and drape required for electrical raceway per Cincinnati Fire Marshal • If using Hall A confirm with your Event Manager that weight restrictions will not be exceeded • Confirm with your Event Manager your floor plan is in accordance will all Cincinnati Fire Codes ALL ADVERTISING AND/OR MEDIA PUBLICATIONS SUBMITTED FOR APPROVAL * All media and advertising related material are required to be reviewed and approved by Duke Energy Convention Center Marketing Department prior to public release to ensure correct logo and info. DUE 60 DAYS PRIOR TO FIRST LICENSED DATE Due Date Completed • Labor Requests (security, medical, guest services and box office staff) • Special Licenses and/or permits (public assembly, dance hall, liquor, etc) • Floor Plans Submitted to Event Manager to request approval DUE 30 DAYS PRIOR TO FIRST LICENSED DATE • Event Specifications submitted to Event Manager o Certificate of Insurance o Detailed Schedule of Events, Event Agenda, Meeting Matrix o Final facility floor plan setup requirements o Electrical and Utility requirements o Exhibitor List submitted to Exhibitor Services Manager o Dock requests (show management and service providers) o Fire Specialist (Vehicle installation, cooking, smoke and haze, etc) o Special sustainability needs and cleaning/refresh request o Schedule pre-convention meeting with Event Manager o Schedule post-conference meeting with Sales Manager o Food and Beverage Sampling Forms Submitted / Approved DUE 21 DAYS PRIOR TO FIRST LICENSED DATE • Final Event Specifications submitted to Event Manager o Changes or revisions to specifications and diagrams submitted • Final labor requests confirmed (security, medical, guest services staff) • Key and room re-core requests • Dock requests confirmed (show management and service providers) • Digital Signage / Display Reader Boards specifications submitted DUE 10 BUSINESS DAYS PRIOR TO FIRST LICENSED DATE • Payment submitted to DECC for deposits and estimated event expenses • Food and Beverage Minimum is met with your Catering Sales Manager • On-site Marketing Opportunities Materials due to Marketing Manager 5 ** Failure to provide the information requested above by the established deadline may result in additional fees and labor charges as applicable. General Information (Listed in Alphabetical Order) * The following policies and procedures should be read thoroughly before Licensee signs a Duke Energy Convention Center License Agreement. We also highly recommend that Licensee supply a copy of this Service Guide document to their employees, exhibitors, subcontractors, etc. so as to proactively alleviate challenges. If you have any questions concerning this document, please contact the Director of the Event Services Department at (513) 419-7316. ** Licensee shall, and shall cause its servants, agents, employees and Licensee, to abide by the General Manager's Policies and Procedures and such other responsible rules and regulations as may from time to time be adopted by the General Manager for the use, occupancy and operation of the Premises and Facility. Licensee shall notify their exhibitors, contractor and agents of these Policies and Procedures and shall be responsible for their enforcement. Licensee shall also be responsible for payment of all applicable fees and charges should their exhibitors or contractors default or fail to meet their obligations, with respect to the Policies and Procedures. *** All matters, rules, regulations or deviations therefore, not expressly provided for herein, shall be decided upon by the General Manager and at his/her sole discretion. The General Manager has the right to alter and/or amend these Service Guidelines and/or Policies and Procedures at any time. **** For every Event, the Duke Energy Convention Center has final determination on whether the Facility is properly prepared, as defined in these policies and procedures, for the doors to be opened or closed to the public and/or to the Event's attendees, exhibitors or employees. Special Notes: * If you have questions about any of the items listed below please contact your assigned Event Manager who can assist you or offer alternative options. *DECC refers to the Duke Energy Convention Center throughout this Service Guide ADHESIVES No adhesive, tape, tacks, nails, glue, epoxy, etc., can be used to affix items to doors, tables, walls, windows, etc., in any location at the DECC. Damages and/or repair labor created by utilizing adhesives will be billed to Licensee. 6 ADVERTISING, PUBLICITY, PROMOTIONS All advertising copy for ticketed events held in the DECC must be forwarded to the DECC Marketing Manager for review. Copies of the official DECC logo can be obtained from your Sales Manager or the DECC Marketing Manager for reproduction and inclusion in your literature. Please forward a copy of all event advertising to the DECC Marketing Manager to ensure the correct logo and information. For interior and exterior advertising opportunities for your event, including electronic signage, banners, and website advertising or advertising packages, contact your DECC Event Manager. AIR CONDITIONING (HVAC REQUESTS) or HEATING As full-time practitioners of energy conservations air conditioning and/or heat is provided to occupied spaces during your licensed event day(s) show hours only. If you choose to have air conditioning/heat during non-show hours, additional charges will be applied at prevailing rates. • Exhibit Hall A-B-C (per hall) • Grand ballroom A or B (per ballroom) • Junior Ballroom A-B-C-D (per ballroom) • Second Floor Meeting Rooms (any or all) Please communicate your requests to your Event Manager; who will provide the cost specific to the space requested. It would be imperative to keep all access doors closed for the A/C or heat to function correctly and to conserve energy in the exhibit halls. ALCOHOL CONSUMPTION The consumption of alcoholic beverages is restricted to the licensed area and only during times when Spectra Food and Beverage concession stands are open and operational or as ordered through your catering contract via the exclusive in-house food and beverage provider (Spectra Food and Beverage). Alcohol sales close (30) thirty minutes prior to the end of show times. To ensure safety, alcohol consumption is not permitted during designated ingress/egress times. No outside alcohol may be brought onto DECC property without written consent and approval from the General Manager. ANIMALS Animals or pets, with the exception of ADA Service Animals, are not permitted inside the DECC except as an approved exhibit or activity. The request for approval for such animals to be on premises must be received in writing in advance (a minimum of 3 business days) and be approved by the DECC General Manager or designee. The ADA defines a service animal as any guide dog, signal dog, or miniature horse (subject to certain limitations) that has been trained to provide assistance to an individual with a disability. If they meet this definition, animals are considered service animals under the ADA, regardless of whether they have been licensed or certified by state or local government. Animals which are trained to assist with psychiatric conditions are recognized as service animals. Animals whose sole function is to provide emotional support are not recognized as service animals by the ADA. Service animals have the same right of access and can only be excluded for two reasons: 7 1. The animal is out of control and the handler does not take effective action to control it; or 2. The animal is not housebroken a. The handler would be given the opportunity to attend the event without the service animal ATMs The DECC has four ATMs within the facility (current agreement with Fifth Third Bank): • 5th Street and Elm Street Main Lobby Entrance (across from Espresso café) (permanent location) • Exhibit Hall A — North Low Bay — Next to Angus Beef Concession Stand (mobile unit) • Exhibit Hall B — North Low bay — Next to Panini 525 Concession Stand (mobile unit) • Exhibit Hall C — Southwest Corner — Next to Concession Stand (mobile unit) o There is a $3.00 service fee per transaction for non Fifth Third Bankers o Mobile ATM units may be relocated at the discretion of the DECC o Additional ATMs may be permitted to be brought into the facility by Licensee at the discretion of the DECC and require written approval from your Event Manager. AUDIO/VISUAL SERVICES The DECC has a partnership with Prestige Audio Visual and Creative Services to serve as the in-house preferred audio visual provider. Prestige A/V offers concert quality sound, full lighting design and video packages to meet any budget and show demand. Prestige A/V can handle any variety of needs from basic meeting room requests to complex services for large multi-media shows. For price quotes and detailed information pertaining to your specific needs, or to speak with a Prestige A/V representative, please contact your Event Manager/Sales Manager. By contracting with Prestige A/V, you will not only receive excellent audio visual service, you will be eligible for cost saving incentives on your DECC master bill. You will not be billed for sound patch fees; resulting in a savings of $50 per meeting room per day or $100 per ballroom/exhibit hall per day. Should your event choose to utilize a third party A/V provider, you will not receive the cost saving incentives. It is important to notify your Event Manager if you choose to use a third party A/V company to ensure that their ingress/egress and electrical requirements can be coordinated in advance. BANNERS The DECC has pre-approved areas for banner hanging inside and outside the facility that will not block site lines to any permanent facility directional signage, artwork or advertising. Please contact your Event Manager to receive authorization and weight restrictions to hang banners. BALLOONS No helium filled balloons are permitted inside the facility without written permission of the DECC General Manager or designee. If permission is granted Hi-Float liquid is not permitted to be 8 utilized to assist balloons to float longer. If helium balloons are utilized and escape to ceiling rafters, a $100 per balloon retrieval fee will be applied to the final master invoice. Safety hazards are created when Facility personnel are required to use a lift to retrieve stray balloons that become entangled in the Facility structure. BICYCLE PARKING Non-secured bicycle racks for parking bicycles are available outside the facility at the 5th Street and Elm Street Entrance — it's not just a bike rack, it's officially a work of art! Bicycles are not permitted inside the facility. BROADCAST RIGHTS / RECORDING The DECC reserves the right to videotape and record events for its own records, publicity and promotional purposes. The Licensee may not engage in any broadcasting, telecasting, videotaping, audio recording or transcription activity, without written permission from the DECC General Manager, provided all such recording is for business associated with the stated event functions. The Licensee is responsible for all costs associated with such broadcast and/or recording rights. The Licensee shall make all arrangements of such recording and notify the Event Manager in writing. Prestige A/V is capable of recording sound in meeting rooms and ballrooms via house sound. Please contact your Event Manager to obtain specific capabilities and a cost estimate from Prestige A/V for these services. BUSINESSES (Retail Outlets) LOCATED within the DECC • Espresso Café — We proudly brew Starbucks Coffee at the 5th Street and Elm Street location o Generally, Espresso Café will be operational when there are 500 or more guests in the building. • LaRosa's Pizza -a traditional Cincinnati West Side staple for 50+ years - Exhibit Hall B • Skyline Chili — serving Cincinnati Chili and cheese coneys inside Exhibit Hall B • There are an additional (3) three concession stands throughout the exhibit space. • Special Note: Hours of operation for any of the concession stands are determined by Spectra Food and Beverage management with recommendations based on demographics provided by show management. CABLES / CORDS All electrical or audio visual cables must be secured and matted with approved gaffers tape or cable ramps to comply with safety standards and Cincinnati Fire Code. Cables or cords are not permitted to be laid on the floor in front of entrance or emergency exit doors; under doorways or through windows; or designated aisles. Third party service providers who install their own cables or cords and appropriate matting will be inspected and approved by DECC staff to ensure the installation is in compliance with all safety standards. 9 CANCELLATIONS (BUILDING SPACE or STAFFING) Please refer to the appropriate section of your License Agreement (contractual agreement) for details pertaining to cancellations of building space. Should you have any questions or require clarification, please contact your Sales Manager. Event staffing cancellations require 72 hours notice (excluding holidays); otherwise a minimum charge of four hours per staff person scheduled will be incurred. Cancellations during shifts will result in charges for the balance of each shift. Special rates for overtime and statutory holidays may apply. CANDLES / VOTIVES / OPEN FLAMES Candles, votives or any item creating an open flame are not permitted inside the DECC without written consent. Request for written approval is required to be submitted a minimum of 72 hours prior to your contracted date to your Event Manager in order to request approval from the Cincinnati Fire Department. Cincinnati Fire Specialist may be required on-site and will be billed to the master invoice at prevailing rates. CATERING SALES MANAGER If you would like to order food and beverage or concessions for your event, you will be assigned an Spectra Food and Beverage Catering Sales Manager to assist you with menu selection and logistics of your Food and Beverage setup and service. The Catering Sales Manager will work in unison with your Event Manager to confirm setup / service logistics and illustrate food and beverage equipment on facility floor plans. CHANGEOVERS / ROOM FLIPS or TURNS The DECC will provide a one-time standard room setup per your License Agreement inside meeting rooms and ballrooms. A request to add or remove equipment (flip/reset) or a request for a change (changeover) to the first room setup will be subject to labor fees and/or the cost of additional equipment at prevailing rates: • Advanced Rate — request made at least 14 days in advance of the first contracted day o $20 per hour per laborer (4 hour minimums apply) • Floor Rate — Request made less than 14 days in advance of the first contracted day o $30 per hour per laborer (4 hour minimums apply) ? Subject to staffing availability (we will make every effort to accommodate) • Overtime / Holiday rate — Request made for overtime or statutory holidays o $30 per hour per laborer (4 hour minimums apply) Please contact your Event Manager for further information pertaining to scheduling and estimating cost associated with room changeover and resets. COAT CHECK / LUGGAGE CHECK Coat and luggage check services are exclusive to the DECC. Permanent coat rooms and portable coat racks are available in limited quantities upon request and/or within your licensed space. The DECC is not responsible for items left in coat check areas or on coat racks. Please contact your 10 Event Manager to arrange for a coat check and/or luggage check service (at the prevailing rate) for your event. DECORATIONS (installation of decor) Please request permission from your Event Manager, prior to purchasing or planning to utilize any decorations inside the DECC to ensure they conform to standard operating and safety needs. The following items often requested to be used for decoration but are not permitted to be used without prior written consent: • Balloons (Refer to: Helium Balloons) • Candles (Refer to: Candles/Votives) • Confetti (confetti cannons) • Glitter • Hay or Straw • Paint • Pushpin or thumb tacks • Soil or Dirt • Tape (Refer to: Adhesives) Please note that if any of the above prohibited items are utilized, excessive cleaning fees may be incurred by show management and applied to the final master invoice. Licensee is responsible for the repair of any damage or disfigurement to the Facility resulting from operations by the Licensee or any of its exhibitors, agents, employees, sub-contractors, etc. Licensee and the Event Manager will walk through the Contracted Premises prior to and after the Contract Period so as to identify any damage occurring during the Contract Period. (Refer to: Ad hesives) DECORATOR / DISPLAY COMPANIES Exposition and event services provider companies are required to setup and teardown within the dates and times specified in the License Agreement with the DECC. Exposition and event services provider companies are responsible for following all DECC Service Guide policies and procedures. All exposition and event services provider companies must enter at the security console located on the 6th Street loading dock. All contractors must be identified with an ESCA badge and uniform while onsite. If no ESCA badge is presented to security, DECC security will distribute a temporary ESCA badge at prevailing rates. • Exposition and event services provider companies are required to vacate the facility floor in the same clean and clear condition available upon arrival. o Tape or sticker removal is a decorator responsibility — DECC labor cost will be applied to the Licensees' master invoice if said decorator does not remove tape/stickers. • No equipment, pallet or waste material may be left on the loading dock beyond the license agreement timeframe or charges will be incurred. • Events with exhibitor booths are required to have double back pipe and drape to create an electrical raceway per Cincinnati Fire Marshal and safety precautions. 11 • It is important that your decorator provide accurate timely floor plans noting any electrical floor boxes or special needs for DECC approval. • Any damage, facility charges or other costs incurred by display, decoration, or labor contractors are the responsibility of the Licensee. Please ensure your decorator reviews this document to eliminate any additional charges. DELIVERIES The DECC does not provide drayage services. Show Management will be responsible for consignment of all freight shipments. Show management is responsible for all arrangements and related costs for off-site storage before, during, and following the license period outlined in the License Agreement. The DECC does not have secure warehouse space, any shipments that arrive prior to the first Licensed day will be refused. DISABILITIES The DECC is compliant with all Americans with Disabilities Act (ADA) requirements. The DECC has elevators, wheelchair accessible ramps (limited inventory), restrooms, concessions and telephones designed to accommodate the needs of those with physical and non-physical impairments. DECC exhibit halls, meeting rooms, and ballrooms may be equipped with services for the hearing impaired upon request though dependent upon the DECC and Prestige A/V inventory. Any special arrangements you or your attendees may need should be communicated with your Event Manager as soon as possible. DOCKS (Refer to: Loading Docks) ELECTRICAL and UTILITY SERVICES Electrical and utility services are supplied exclusively through the DECC. Exhibitor services ordering and forms are available online at www.duke-energycenter.com or through the Exhibitor Services Manager by calling (513) 419-7317. Re-selling DECC electrical and utility services is not permitted. Facility floor plans illustrating locations of electrical services are available upon request. Charges will be assessed by the DECC for electrical services utilized in all exhibit halls, meeting rooms, ballrooms, and common lobby space. Please contact your Event Manager for further information and rate sheets. ELEVATORS (Freight) (See Appendix H for specifications) There are (3) three freight elevators accessible at the DECC. Use of any freight elevator must be arranged through the Event Manager. Freight elevator operators will be required for usage and billed at prevailing rates. For the safety and well-being of all individuals, freight elevators are not licensed for passenger use. 12 ELEVATORS (Passenger) (See Appendix H for specifications) For the convenience of our Guests requiring special assistance, there are (3) three public passenger elevators inside the DECC that are to be utilized for passenger traffic ONLY (freight transportation is strictly prohibited). EMERGENCY MEDICAL TECHNICIANS (Medics) Medical services, including Emergency Medical Technicians, are exclusive to the DECC and the partnership with Tri-Health. Events or a combination of events having an expected attendance of 1,000 people or more, or any event with the consumption of alcohol, or at the Event Managers discretion will require at least (1) one EMT to be on-site one half hour prior to, during, and one half hour after event hours. There may be specific events where DECC will require multiple medical technicians (i.e. athletic competitions, cheerleading events, demographic related) Please contact your Event Manager for the prevailing hourly rate and to coordinate the coverage required for your event. Any accidents occurring or first aid rendered to a convention or show attendee, staff or employee must be reported to facility security or the Event Manager immediately. The incident must be recorded on a form provided by the Convention Center and by the first aid contractor, with a copy issued to the Event Manager before the close of the Event. EMERGENCY and PUBLIC SAFETY REQUIREMENTS • The Licensee should familiarize themselves, their contractors, exhibitors and employees with the safety procedures and regulations governing all parts of the DECC used by the Licensee. The Licensee should instruct their agents and employees about the DECC's Emergency Procedures, and their own specific plans to evacuate any disabled persons. • The Licensee must, at all times, conduct its activities with full regard for public safety and observe and abide by all applicable rules, regulations and requests of the DECC or duly authorized governmental agencies responsible for public safety. The Licensee is responsible for the acts and conduct of all persons admitted to the Premises or any other portion of the Properties. • Licensee is required to hire, through the DECC, security/guest services during the License Period on the Premises, including exhibit halls, registration, meeting rooms, loading dock areas and exits. A schedule of the number and locations of guards/guest services must be submitted in writing and approved by the Event Manager thirty (30) days prior to the first day of the License Period. The DECC maintains twenty-four (24) hour security at the console for the protection of the Facility. • Parking of vehicles in the bus lane located on Elm Street is strictly prohibited. The lane is for the exclusive use of shuttle buses and taxi service. Shuttle times, dates and number of buses must be provided to the Event Manager no less than three (3) weeks prior to the first day of the Contract Period. • DECC Management retains the right to make public address announcements to ensure public safety and building operation. The Licensee will be notified prior to such announcements, except during emergencies. 13 ESCALATORS There are (6) six sets of escalators connecting the (3) three levels that make up the DECC: 1st Floor to 2nd Floor 5th Street and Elm Street Main Lobby Entrance Escalators 1st Floor to 2nd Floor 5th Street Concourse East 2nd Floor to 3rd Floor 5th Street Concourse Albee Arch 1st Floor to 2nd Floor West Escalators 2nd Floor to 3rd Floor West Escalators 2nd Floor to 3rd Floor North Escalators EVENT MANAGERS After a License Agreement has been negotiated and signed, you will be transitioned from the sales process to the event planning process; an Event Manager will be assigned (by the Director of Event Services) to serve as your main contact/liaison to assist in coordinating your event. The Event Manager is responsible for coordinating the delivering of equipment and services agreed upon in the License agreement and ensure you adhere to the License Agreement. The Event Manager will assist with drafting room setup diagrams, organizing staffing schedules, coordinating services that are available through the DECC, and creating estimated and final invoice worksheets. Your Event Manager will be committed to ensuring your event expectations are met and exceeded. Your Event Manager is your main contact for anything and everything during your visit to the DECC. EVENT STAFFING Staffing requirements need to be finalized in conjunction with the Event Manager a minimum of twenty-one (21) days prior to the first contracted date. All staff cancellations require a seventy-two (72) hours notice (excluding weekends and holidays); otherwise a minimum charge of four (4) hours per staff member will be incurred. Cancellations during shifts will result in charges for the balance of each shift. Your Event Manager will be able to assist with determining appropriate staffing levels. Your Event Manager may require additional staffing than you originally request to cover breaks, entry and exit points, and patrol lobbies, etc. For more information please contact your Event Manager. EXCLUSIVE DECC SERVICES The following is a list of services provided exclusively by the DECC. Therefore, bringing in an outside contractor is prohibited for the following services. Please note DECC exclusive services cannot be re-sold with the additional cost passed on to your exhibitors: • Aisle / Booth Carpet Cleaning / Porter Service • ATMs (current agreement/partnership with Fifth Third Bank) • Catering and Concessions (provided by Spectra Food and Beverage Catering) • Cleaning Services • Coat/Luggage Check • Crowd Management Staffing • Emergency Medical technicians and medical coverage 14 • Event Staffing (setup/teardown of DECC equipment, security, dock access, ushers, etc.) • Facility — affixed Audio, Lighting, 3rd Floor Ballroom Rigging and Rigging exceeding 250 lbs. • Telecommunications (Telephones/Internet/Wi-Fi)( provided by SmartCity Networks) • Utility Services: Compressed Air, Electrical, Natural Gas, Water • Water Service EXHIBITS All exhibits are to be transported in and out of the DECC via the 6th Street loading dock during designated move-in/out dates and times. Equipment, furniture, and exhibits are not permitted to be transported in passenger elevators or on escalators. Push carts, furniture, and exposition equipment should be arranged through the designated decorator/exposition company for your show. The common areas, lobby space, or public space at the DECC may not be obstructed by exhibits or closed to general public access. Doors, windows, fire hose cabinets, AEDs, pull stations, fire extinguishers, electrical closets, telecommunications closets, storage closets or house lighting attachments may not be covered or obstructed. All exhibit floor plans require the advance approval of the DECC and the Cincinnati Fire Marshal. Please contact your Event Manager for pre-approved lobby usage areas for registration counters, displays, etc. EXHIBITOR ACCESS During designated move-in/out dates and times, exhibitors and contracted suppliers are required to enter/exit the DECC via the 6th Street loading dock entrance unless other arrangements have been mutually agreed upon between the DECC Event Manager and Show Management. Contact your Event Manager to schedule staffing requirements adequate for a safe and secure controlled access to the DECC. EXHIBITOR SERVICES The DECC Exhibitor Services Department promotes and sells the services of the DECC directly to exhibitors, provides a point of contact for exhibitors who are interested in purchasing utility services, and assists exhibitors and show management during an event. Services available include electric, equipment, utilities, booth carpet cleaning, and porter service. Exhibitors may order services online at www.duke-energycenter.com. The service desk is provided complimentary for exhibitors and show management as an included customer service tool. Service desk hours will be determined by the DECC and may include full staffing during heavy move-in times or a "Hot-Phone" when the demand is diminutive. The service desk is frequently located next to your decorator's service area for the convenience of exhibitors requiring services. 15 FIRE REGULATIONS (refer to MOTORIZED VEHICLES for display vehicles rules and regulations) It is the ultimate responsibility of the Licensee to obtain the necessary permits for the Event. This includes, but is not limited to, pyrotechnics and/or fire inspector approval, etc. The use of flammable and volatile materials or materials under high pressure within exhibits, displays, offices and meeting rooms within the DECC is strictly prohibited unless approved, in advance and in writing, by the Cincinnati Fire Department and DECC Management. The following provides additional information regarding fire regulations: • All vehicles not on display must be removed from the Facility one hour before attendees are allowed onto the exhibit floor. The DECC and the City of Cincinnati Fire Inspector have final determination as to when the Event may begin. • Written authorization by DECC Management and the City of Cincinnati Fire Inspector shall be required for fireworks or other pyrotechnics to be set off in or near the DECC, open flames, or welding. • All decorations, drapes, signs, banners, table coverings and skirts, carpeting or similar decorative materials used shall be flame retardant to the satisfaction of the City of Cincinnati Fire Inspector. All such material is subject to inspection and flame testing by the Fire Inspector. • Exhibitors, service contractors and all event personnel must comply with all federal, state and local fire codes which apply to places of public assembly. Please refer to the City of Cincinnati Fire Codes for complete Fire Regulation guidelines. • No portion of the sidewalks, ramps, entrances/exits, corridors, passageways, halls, lobbies, stairways, escalators, aisles, driveways or access to public utilities of the Facility shall be obstructed or used for any other purpose than ingress and egress. Access to the fire detection and suppression systems, HVAC vents and house lighting fixtures and controls shall not be covered or obstructed. Exit doors must have a 10' clearance on both sides (egress and ingress) with no physical obstruction. All exit doors will remain unlocked during all show hours. • Fire extinguishers must be available in all cooking booths. Where cooking equipment involves the use of vegetable or animal oils and fats, it is required that at least one (1) 2.5 gallon (6L) "Type K" fire extinguisher with current inspection date tag be available. Fire extinguishers shall be readily visible, and have no more than a 30-foot unobstructed travel distance and cannot be placed closer than 5 foot of the cooking appliance. o Cooking demos or displays may require a Fire Inspector to be scheduled at exhibitor or show management cost. Please contact your Event Manager for further specifics. FIRST AID (refer to Emergency Medical Technician) The DECC has one (1) equipped First Aid Room located on the First Floor 5th Street South Concourse outside of Exhibit Hall A. Medics may be contacted through DECC Security on a facility radio, or called by phone at (513) 419-7323 or on in-house rental phones by dialing extension 1323. 16 FLOOR LOADS (weight restrictions) (Refer to: Attachment C: Weight Load Restrictions (Exhibit Hall A Diagram) FLOOR PLANS All floor plans must be pre-approved by your Event Manager and Cincinnati Fire Marshal prior to any booth space being sold. The final approvals are required a minimum of thirty (30) days prior to the first contracted day. Please contact your Event Manager to obtain a copy of the DECC floor plan template in AutoCad (dwg format); other formats are available upon request. FLOOR TYPE 1st Floor Exhibit Halls — concrete (treated with sealer) 1st Floor Lobby Space — carpet 2nd Floor Meeting Rooms 2nd Lobby Space — carpet 2nd Floor Service Corridors - concrete (treated with sealer) 3rd Floor Ballrooms and Lobby Space — carpet 3rd Floor Service Corridors - concrete (treated with sealer) FOG/SMOKE/HAZE/LASER LIGHTS Fog machines, haze effects, or laser light shows will not be permitted without the express written approval by the DECC Event Manager. If approved, only water based hazers/fog machines can be utilized and such devices or effects will require a Cincinnati Fire Inspector to be scheduled and onsite before-during-after to permit DECC to silence the fire suppression system that would be affected. Cincinnati Fire Department staffing costs will be applied to the master invoice. Please contact your Event Manager to schedule Cincinnati Fire Department staffing at least seventy-two (72) hours prior to usage date. FOOD and BEVERAGE SAMPLING The DECC exclusive Food and Beverage provider (Spectra Food and Beverage) must approve, in advance, all exhibitor or Licensee requests for food or beverage sampling distributed from exhibition booths or any other areas within the DECC. All requests must be made by completing and submitting the Spectra Food and Beverage Sample Authorization form to their assigned Catering Sales Manager. (See Appendix A). Licensee and its exhibitors are responsible for obtaining a City of Cincinnati health permit, in the event that permission to sample foods and/or beverages has been granted by Spectra Food and Beverage management and the DECC. A copy of the health permit application and/or receipt for the health permit must be submitted to the Spectra Food and Beverage Catering Sales Manager no less than seven (7) days prior to the first day of the License Period. The application for the health permit or the receipt must also be displayed in the booth or at the Show Management Information Desk. FOOD and BEVERAGE SERVICE Food and beverage services are operated and controlled exclusively by the DECC and Spectra Food and Beverage. No food and beverage supplies, or alcoholic beverages, may be brought into or removed from the DECC by the Licensee, its employees, contractors or attendees. All food 17 and beverage operations within the DECC and on the DECC grounds are exclusive to the DECC and Spectra Food and Beverage. The Licensee shall not share in any revenue generated. Please contact your Catering Sales Manager for menu selections, payment policies, guarantee, and additional catering services. A guaranteed attendance number for all catered food and beverage functions is required three (3) to five (5) business days (depending on the size of the event) prior to each function (excluding weekends and holidays); Otherwise the estimated number will be taken as the guarantee and invoiced accordingly. FORKLIFTS (Powered industrial truck used to carry, push, pull, lift, stack, or tier materials) • Only qualified individuals who are properly trained, authorized and licensed may operate materials handling equipment inside the DECC. • Forklifts are prohibited on the 2nd and 3rd floor of the DECC. • Forklifts are prohibited on any carpeted area inside the DECC without consent from your Event Manager. Forklift and motorized pallet jack operator requirements: • Seat Belt use is required if forklift is equipped • No use of forklifts as aerial work platforms without approved OSHA compliant platform attachment with safety rails. Platform must have compliance information affixed and legible. • Forks must be lowered, but high enough to prevent touching floor or striking protrusions while forklift is in motion. • Operators must have in their possession and be able to show valid OSHA compliant operator certification for equipment being utilized on DECC property. (This does include electric pallet jacks) • Load must not obstruct operator's clear view in direction being traveled. • Employers must ensure that each powered industrial truck operator is competent to operate a powered industrial truck safely, as demonstrated by the successful completion of the training and evaluation specified by OSHA; certificates providing proof of completion are required on-site. • No Need for Speed! Safety First! SLOW DOWN! Stop-Listen-Look FREIGHT (Refer to: Deliveries or Shipping/Receiving) FURNITURE (Common Space Lobby Furniture) Common space lobby furniture will not be permitted to be moved or relocated. GARBAGE REMOVAL (Refer to: Recycling) HAZARDOUS SUBSTANCES (Refer to: License Agreement) 18 HOUSEKEEPING Housekeeping and cleaning of licensed areas (excluding exhibitor booths) are included according to your License Agreement. Additional housekeeping costs may be applicable per your event specifications. Your Event Manager will work with you to identify qualifying billable items. The DECC is the exclusive provider of cleaning and vacuuming of aisle carpets (at the prevailing rates) during exhibitor events. Cleaning of Exhibitor booths is also an exclusive service provided by the DECC and can be ordered on-line at www.duke-energycenter.com. Client and exhibitors are asked to remove all signage and exhibit materials by the end of their contracted move-out time. The DECC is not responsible for any items left beyond the contracted move-out date and time. In addition, if there is an excessive amount of debris left (tape, stickers, or excessive trash removal), there will be a charge to master invoice for the removal by DECC housekeeping and cleaning staff. Your subcontracted decorator should oversee the removal of all debris prior to their departure to ensure additional costs are not incurred. INDEMNIFICATION (Refer to: License Agreement) INSPECTION PROCEDURES Guests entering the Duke Energy Convention Center may be subject to random inspection by electronic wanding or physical search. The DECC reserves the right to dictate and determine which events will be required to coordinate inspection procedures based on type of event and/or event history. Carry-in items for all Guests are subject to inspection by DECC personnel prior to entrance into the facility or at any time while inside the convention center. Carry-in items may be limited to size specifications determined by individual show management requests and event type. INSURANCE CERTIFICATES (Refer to: License Agreement for specific financial requirements and specifications) • Certificate of insurance is required to include these (3) entities listed as additionally insured o City of Cincinnati o Duke Energy Convention Center o Spectra Venue Management • Certificate of Insurance dates and times are required to be effective for the entire length of the license agreement (including move-in and move-out) • Certificate of insurance is due to your Event Manager no later than (30) days prior to first licensed date o If your Event Manager has not received the certificate of insurance (72) hours in advance, they will order and purchase a certificate of insurance for you from our Corporate Spectra Venue Management Offices and will bill you $1.00 per person per expected attendance — fees will be included on master show management invoice. o Spectra Venue Management insurance cannot be cancelled once obtained KEYS 19 Keys and security re-cores may be ordered with advance notice (minimum of (7) seven days prior to the event) at the prevailing rates through your Event Manager. Security re-cores will be billed $50 per lock per room secured. Up to five (5) keys will be distributed complimentary to each room re-cored; additional keys can be ordered at $5.00 per key per room. Keys must be returned on the last day of the event. There is a $250.00 charge for each standard key not returned and a $350.00 charge for each security cored key not returned. LICENSES and PERMITS The Licensee is responsible for obtaining all licenses, permits, and approvals from the appropriate regulatory boards and state/national authorities that may be required, but not limited to, staging the event (including business licenses, special occasion, special event licenses, ASCAP, BMI and SESAC licenses). DECC operates under its own liquor license through its exclusive food and beverage provider (Spectra Food and Beverage). LIGHTING LEVELS As full-time practitioners of energy conservation, lighting during move-in/out will be at levels suitable for safe working conditions. House lighting levels during event days will be as scheduled with your Event Manager. Special lighting scenes for exhibit halls, meeting rooms and ballrooms are available through the DECC's Engineering Department and may incur additional fees for labor and lift usage associated. Please contact your Event Manager to schedule labor and obtain potential cost estimates in advance. Exhibit hall lights require a ten (10) minute warm-up period before obtaining maximum brightness. Lights also require a cool down period (10-15 minutes) between turning off and turning on. LOADING FACILITIES The loading dock is utilized by the venue and shows alike which makes it a vital access point for all. In order to meet all the essential and expected needs, processes are in place to streamline the usage. The DECC Security team will be the face of the dock for show exhibitors as they are greeted and given a dock pass that allows for a designated bay (unloading space) and time limit. High bays are assigned based on which area of the venue is being utilized by each show so there may be limits on the number of bays accessible. The Security Manager will work with each Event Manager to clarify show needs and designate bays for usage. Due to the constant traffic and multiple uses of the dock, personal operating vehicles (POVs) are not allowed to remain parked on the dock other than the show manager and for the purposes of loading and unloading. Staffing levels will vary depending on show needs and the Event Manager will review security staffing placement requirements with you as show details are discussed. LOBBY SPACE (Common Areas) 20 All DECC lobby space or common areas serve as main entrances for DECC guests, delegates and members of the public. It is available on a limited basis for shared use with other DECC functions/events. Portions of public spaces may be used for registration, food functions, and limited exhibits with prior approval by your Event Manager. DECC lobby space (common space) is not licensed space. Please discuss your specific needs with your Sales Manager and/or Event Manager. LOGO/PHOTOGRAPHS/DECC IMAGES Officially approved logos of the DECC, high resolution photographs and DECC images are available for your printed materials. Please contact your Event Manger to assist in obtaining these graphics or visit our website to download. LOST and FOUND All personal lost and found articles are catalogued and stored for thirty (30) days with our Security Department. After that period, all articles are disposed of at the sole discretion of the DECC. Show and exhibitor items that are left behind will be disposed of after 48hours. Please contact our Security Console (513) 419-7325 to inquire about retrieving lost items or contact your Event Manager to assist in locating misplaced items. LOST KIDS / ADULTS **In the event of a parent/child separation in which initial contact is with the CHILD: • The person who is initially contacted by the child should immediately determine if the child is capable of coherent verbal communication. o If yes: escort the child to the 5th/Elm Lobby and notify Security posted there who will immediately notify the console. o If no: escort the child to the Security Console. • If the parent guardian is not found by the time the Event Manager on Duty is contacted, the EM will: o Notify the client/show management of the issue and request permission to make a building-wide announcement to relocate the parent/guardian. o Keep the client/show management updated as the situation progresses. • If a parent/guardian is not located within (2) full hours, Security will: o Activate the Chain of Command via standard procedure. o Contact the Cincinnati Police Department, who will then take custody of the child and take over control of the process. **In the event of a parent/child separation in which initial contact is with the PARENT: • The parent/guardian should be escorted to the 5th/Elm Lobby and put in contact with Security posted there. • The guard on this post will: o Notify the Security Console in the following manner: ? State that a Signal 7 is in progress. ? Provide a detailed description of the missing child, including age, race, hair color, approximate height/weight, full name, and current clothing. ? Provide a description with the last known location and time last seen. 21 o If the parent guardian is not found by the time the Event Manager on Duty is contacted, the EM will: ? Notify the client/show management of the issue. ? Keep the client/show management updated as the situation progresses. • Once the child is located: o The adult must complete a Lost Parent/Guardian Release Form for our records. o If there is any doubt that the adult is not the parent/guardian of the child in question, you may contact the Cincinnati Police Department for assistance. o Notify all staff/departments that the Signal 7 has been resolved. • If at any time the parent/guardian requests to involve the Cincinnati Police Department, Security will contact them for assistance. It is at the sole discretion of the parents to involve law enforcement, however we will suggest contacting police once the child has been missing for (2) hours. MAPS (Refer to: Appendix 2-3-4) DECC facility floor plans are also available on the Cincy Live! APP available online MEDIA If you anticipate your event attracting media attention, please advise your Event Manager so they may explain the options available for live remotes, taping, additional lighting, etc. that may be requested. Please advise your Event Manager of media arrival times to ensure DECC Engineering can plan to adjust facility lighting schedules as deemed necessary. MEDICAL (Refer to: Emergency Medical technicians) MOTORIZED VEHICLES Motorized vehicles or any gasoline engines on display are required to be inspected by a City of Cincinnati Fire Inspector prior to admission into the DECC and are subject to the following conditions: • Gas tanks must be less than 1/4 full (five (5) gallons or less for diesel engines) • Gas caps must be locked or sealed • Batteries must be disconnected after vehicle is moved into display location • Drip pans or plastic must be placed under vehicle • Carpet squares are required to be placed under tires on carpeted areas • Vehicles must be clean and dry upon arrival • Keys are required to be left with DECC Security if unattended • Fire Specialist must be scheduled by DECC Event Manager to approve the above stipulations All motorized vehicles owned by the DECC are to be operated by licensed/authorized DECC personnel only. Motorized carts (Segways, scooters, golf carts, etc.) used for convenience are not permitted in carpeted areas and public space during hours of operations when general public are occupying the facility unless written consent is provided by the General Manager or designee. 22 * This excludes motorized vehicles used by patrons with disabilities. Please consult your Event Manager if you have any questions with the above terms and to obtain a Cincinnati Fire Specialist cost estimate for vehicle inspections. PARKING (Refer to Appendix F: Parking Adjacent to the DECC) The DECC does not directly manage any of the surrounding parking garages or flat lots adjacent and/or attached via the Skywalk System. Please contact your Event Manager to obtain the management information pertaining to the adjacent and surrounding parking options. PHOTOGRAPHY The DECC retains the right to take photographs of an event for its own records and/or publicity purposes. PRODUCT SALES Sales of event-related products are permitted within the contracted event space, excluding all common areas. Any common area required for event related product sales needs to be discussed in detail and pre-approved with your Sales Manager and Event Manager. PROPANE Propane usage is permitted within the facility on a limited basis but must be approved by your Event Manager. Propane storage is confined to empty trailers on the loading dock. It is imperative that you contact your Event Manager if you or one of your exhibitors requires the use of flammable gas as permits and inspections are mandatory per the office of the Cincinnati Fire Marshall. RECYCLING The DECC is committed to reducing the use of natural resources and the amount of waste that results from the various activities and events that take place at the Duke Energy Convention Center. These efforts are part of a Spectra Venue Management initiative called the STEP UP Program, which is a program designed to enhance responsibility for both our organization and the events at the DECC. Your Event Manager can provide details regarding this program upon request. Please identify any specialized waste removal required for your event. This includes debris from theme decor setups (e.g. trees, plants, mulch, etc.) or as a result of your event activities (e.g. food sampling, non-reusable crates/wrapping, etc.). There are additional costs to Show Management for removal of excessive trash, pallets, dirt, dust, mulch, etc. Your Event Manager can provide further details and quotes. • 20 recycling receptacles permanently positioned throughout the center that can accept cardboard, paper, plastic, aluminum cans and glass. • Additional receptacles can be requested and ordered through Show Management for placement around the building at a small cost. 23 • Recycling Cages (3) are used by DECC Operations during floor show move-ins and move-outs to allow Exhibitors to drop cardboard in. DECC Operations transports the cardboard to our bailer for compaction and then will replace the cages on the show floor throughout the move-in / move-out. • Wooden Pallets left at the DECC are recycled through a 3rd party. • The DECC's recycling station is located outside of Hall A next to the North Freight. At this location, we house our cardboard bailer, as well as our large corn-mingle recycling bins. These bins are able to accept paper, plastic, glass, aluminum, steel and tin cans. • Materials considered unacceptable for the Recycling Station include: Medical Sharps or syringes, window or drinking glass, plastics that are not bottles or jugs, coat hangers or scrap metal, plastic bags, shrink wrap plastic and Styrofoam. These materials can be disposed of in our onsite dumpsters. • The Operations Department will work in unison with your Event Manager to answer any questions or requests pertaining to recycling or waste removal. RIGGING (Exhibit Halls and Ballrooms) All loads and methods of suspension must be pre-approved by your DECC Event Manager. A rigging plan showing loads and method of suspension is required for such approval. All rigging exceeding 200 pounds will be required to be hung by Prestige A/V exclusively. All rigging inside the third floor ballrooms is required to be hung by Prestige A/V exclusively. Any rigging that is found to be incorrect or unacceptable for any reason will be made safe at the expense of the show management. Rigging points in the facility are for dead hangs only, unless written permission is authorized by the General Manager or designee in advance for live loads. Rigging and inspection fees may apply: • Exhibit Hall and Grand Ballroom Hang Point Fees - $50 per point per day • The DECC will consider "point" to be the steel cabling used to wrap or to be affixed around the structural beams of the Facility. Contractor shall have the exclusive right to supply the steel cabling. • The Licensee of the Facility is ultimately responsible for any damage, injury, etc. resulting from the hanging or attachment to the Facility by any exhibitor, contractor, subcontractor, representative, agent, etc. during the Licensed Period. • A written request for any hanging or attaching (including but not limited to drawings, weights, attachment points, etc.) must be submitted to the DECC Event Manager at least thirty (30) days prior to the first day of the Licensed Period. • At no time will any item be attached to the ceiling grid, ceiling tile or a false ceiling of the Facility. • All beam structures or other painted structures are to be covered with a protective material before wire, cable, etc. is attached to ensure no damage occurs to painted surfaces. • At no time will electrical lighting conduits, utility pipes or sprinkler systems be used as supports or as a source for attachment. • No wires, ropes, etc. should be left behind. All items must be completely removed before the end of the Licensed Period. 24 • All rigging and/or hanging requests must be submitted in writing to the Event Manager or the Convention Center audio-visual contractor. The DECC audio-visual contractor will confirm whether or not the requirements fall within the Facility architect's guidelines. Facility management or their designated representative may, at any time, refuse permission to hang, stop, terminate or delay the hanging or attachment process if they are concerned for safety reasons or concerned for damage to the building. The Facility Management decision will be final in all cases. Facility management has the ultimate right to assign an on-site supervisor provided by the Facility audio-visual contractor, at published rates at time of rigging, to approve any and all rigging. • Rigging points are not available in second floor meeting rooms. ROOM CAPACITIES Room capacities will vary depending upon the specific function requirements such as staging, lighting and audio/visual setup requirements. It is necessary, and to your benefit to discuss your proposed function details with your Event Manager to ensure safe and appropriate allocation of space usage. Optimum room setup diagrams/layouts can be obtained from your Event Manager. General room capacity information and facility diagrams are available on the DECC website at www.duke-energycenter.com. (Refer to Appendix I) SALES MANAGER Your Sales Manager will assist you in space selection and issuing license agreements as well as and addendums or special attachments needed. They will work with you to ensure you fully understand the agreement and answer any contractual questions or concerns you may encounter. It is also the Sales Manager's responsibility to assist the Event Manager to ensure you adhere to the License Agreement. They will follow-up with you after your event has been completed to make sure your event was a success and discuss any questions you may have pertaining to that specific event and/or future events. They will also coordinate a convenient time for a post con with show management and DECC senior management to review aspects of the event. SATELLITE DISH PLACEMENT Should your event setup require installation of satellite dishes; please notify the Event Manager as there are only a limited number of locations for satellite dishes. Satellite dish installation requires prior approval and advanced coordination with our Engineering Department. Labor, services, and / or permits required will be billed at prevailing rates. SECURITY Facility Security and guest services management personnel is provided exclusively by the DECC. The DECC Security Staff provides coverage (24-hours-a-day / 365-days a year) for general building console security complimentary. Event security and guest services must be scheduled through your Event Manager. Due to the complexity of the facility, there are minimum requirements for security staff and loading dock patrol agents, particularly during move-in/out of an event. These minimum requirements vary depending on the type and size of the event. The DECC is considered a "closed campus" unless exterior facility doors are staffed and billed at prevailing rates to show management. 25 Certain events may require on-duty Cincinnati Police; qualifications will be determined at the sole discretion of the DECC Management Team. If your event qualifies as a special event requiring Cincinnati Police Detail, your Event Manager will contract this service directly with the Cincinnati Police. Show management will receive a CPD Detail line item on the master invoice. SET-UP INSTRUCTIONS The DECC will require complete daily function information on the physical setup of your event including utility and equipment needs a minimum of thirty (30) days prior to the first day your space is contracted. It is imperative that you share/review all your event specifications in detail with your Event Manager as soon as the information is available to ensure all your equipment and staffing needs can be accommodated. Placing your Event Manager on your exhibitor and/or delegate mailing list will keep them well informed and enable staff to anticipate many aspects of your event. SHIPPING and RECEIVING (Refer to Freight) SIGNS and SPECIAL DECORATIONS Signs, banners, and posters may not be adhered to any part of the DECC or to any of the furnishings or fixtures of the DECC without prior approval (Refer: Adhesives). Limited quantities of easels are available for rental for displaying such material within your Licensed event space. Easels are limited in public spaces due to the extensive electronic signage and three-tiered directional signage frames available. If signage is necessary in public spaces it must be approved by your Event Manager and be deemed of a professional convention quality (no hand-made or paper signs taped to boards are permitted). Please request contact information for local sign making services through your Event Manager or consult your contracted decorator. SMOKING and TOBACCO Ohio voters passed issue Number 5, on Nov. 7, 2006, which calls for a smoking ban in public facilities and places of employment under Ohio Revised Code Chapter 3794. Thus, the Duke Energy Convention Center has been designated as a completely non-smoking facility and is required to enforce the regulations outlined in the code. • Guests are not permitted to smoke inside of the Duke Energy Convention Center. o Loading dock is considered to be located inside the facility • Smoking is prohibited in areas immediately adjacent to building entrances and exits. • Violators may be subject to ejection and potential fines. • Electronic cigarettes (e-cigarettes) are also prohibited. • Giving samples of tobacco is considered the same as selling tobacco — the same rules apply. As a courtesy to our guests that smoke, the DECC has designated a few areas as smoking areas: • 3rd Floor Outdoor Patio located adjacent to the Grand Ballroom and Junior Ballroom • Perimeter locations deemed as approved smoking areas are labeled as such with signage and are located a minimum of 35' from all entry/exit points. 26 SOUND SYSTEM The permanently installed audio, video and lighting control equipment is to be used only under the direct supervision of the in-house audio visual contractor with regards to the house microphone, mixers, patch cables and control devices. The in-house audio visual contractor will provide current rates for its service upon request. STORAGE (Refer to Freight) TELECOMMUNICATIONS / INTERNET / NETWORKING Smart City is America's leading provider of Event Technology services and is the proud partner of the Duke Energy Convention Center as its exclusive provider of the following services: • High-Speed Internet Access • T1 and other Special Data Circuits • Voice Networking Services • LAN / WAN / VPN Construction • Point-to-Point Networking • Wireless Buyouts and Sponsorship Opportunities • Webcasting (Internet Broadcasting) • Internet / E-mail Stations / Cyber Cafes • VLAN / DNS / DHCP Engineering Smart City offers high-speed Internet access using fast Ethernet protocols to all exhibit space, public areas and meeting rooms. Our network service professionals also offer turnkey data networking services that enable clients to create Local Area Networks (LANs), Wide Area Networks (WANs) and Virtual Private Networks (VPNs) all using the latest technology. Custom configurations are available upon request. With Smart City, any area of the Duke Energy Convention Center can be networked together creating dedicated building-wide event networks that make our center a smart place to book your event. Give your attendees complimentary access to the Internet using one of the many wireless buyout products that can also be used to push users to your own personal website or that of a sponsor by incorporating a wireless splash screen redirect. Show Managers or Exhibitors may order telephones or internet connections directly thru Smart City Networks; please request Smart City Networks ordering forms from your Event Manager. For further information and pricing please contact Smart City Networks at (513) 419-7201. TICKET SALES and HANDLING Specific information pertaining to ticket sales and handling are outlined in detail, in your License Agreement and DECC Ticket/Box Office policies. Should you have any questions or concerns, or know you need to order Box Office Staffing, please contact your Event Manager. Box Office Staffing is required to be scheduled (60) sixty days prior to your first contracted date. VEHICLE INGRESS/EGRESS Automobiles and trucks may be displayed in some lobby or common space areas with Event Manager approval. Carpeted areas require proactive protective measures (e.g. carpet squares 27 under tires, Vizqueen or plastic to prevent drips). Vehicles for display are required to follow all City of Cincinnati Fire Department rules and regulations (Refer: Fire Regulations/Motorized Vehicles). Contact your Event Manager regarding physical restrictions (size and weight restrictions) to lobby areas and Exhibit Hall A. Please contact your Event Manager to coordinate scheduling of vehicle ingress/egress. VISITOR INFORMATION CENTER The Visitors Information Center located inside the first floor 5th Street and Elm Street lobby entrance is scheduled by the DECC Director of Event Services in conjunction with the Cincinnati Convention and Visitors Bureau when warranted. The visitor information center specialists provide information about the DECC, give directions and assist guests with finding local area attractions and restaurants. Contact your Event Manager to schedule staffing and operating hours. WATER COOLERS Water coolers are more sustainable than bottled water. Should you require a water cooler within a specific room, they may be ordered exclusively through Spectra Food and Beverage for a fee. Please contact your Catering Sales Manager for more details and associated costs. WEBSITE (www.duke-energycenter.com) The DECC's website contains information about onsite services, room setup capacities, floor plans, schedule of public events, online exhibitor services ordering, and late breaking DECC news updates. Our regularly updated website contains all of the DECC's most current information essential for planning events and acclimating clients and visitors to the facility. WHEELCHAIRS The DECC wheelchair inventory is strictly held in reserve for emergency usage only. The DECC does not have wheelchairs available for rental to guests or clients for personal usage. Contact your Event Manager to obtain contact information for local wheelchair and scooter rental companies. Wi-Fi Smart City Networks (exclusive Telecom and Internet provider) can provide shared access to the Internet with up to 128 Kbps or greater (depending on service purchased) of throughput via a Wireless Local Area Network connection. It comes with a single Private IP address (DHCP) and provides a single connection to a single computer. Service is accessed via a log-in / access code or a log-in / access code and password. This is normally not available as a pre-purchased service but is available as a do-it-yourself on-site service. You cannot utilize a hub, router, or data switch to distribute to multiple computers with this connection. Streaming Applications, Routers, VoIP, DHCP or Proxy Servers are not allowed with this connection. Smart City can engineer a custom dedicated wireless network(s) to accommodate special requests (WEP Key with 40 or 128 bit encryption, authentication, DHCP, etc). Please call for a quote. • Complimentary Wi-Fi LOCATIONS o 15t Floor — 5th Street and Elm Street Espresso Café 28 o 2nd Floor — Window Alcove Outside South Meeting Room 237 o 3rd Floor —Junior Ballroom C Pre Function Lobby (near FLUSS artwork) WEAPONS Pursuant with State of Ohio Revised Code 2923.126 (B), it is illegal to carry a firearm, deadly weapon, or dangerous substance inside the Duke Energy Convention Center. Unless otherwise authorized by law, no person shall knowingly posses, have under the person's control, convey, or attempt to convey a deadly weapon or dangerous substance into the facility. A permit to carry a concealed weapon issued by this or any other state does not authorize the holder to carry or conceal weapons inside the DECC. Off-duty law enforcement officers and retired law enforcement officers who are qualified under federal Law H.R. 218., the Law Enforcement Officers Safety Act, and licensed protection professionals with prior approval, are permitted to have concealed weapons on premises. These authorized persons, who carry a concealed weapon to the DECC, are required to notify the DECC Security Manager and Event Manager prior to entering the DECC so their identification and facility location can be verified and accounted for. 29 APPENDIX A Food and Non-Alcoholic Beverage Sampling Form Spectra Food and Beverage DUKE ENERGY CENTER 525 ELM STREET CINCINNATI, OHIO 45202 TELEPHONE: (513) 419-7250 FAX (513)419-7275 AUTHORIZATION REQUEST SAMPLE FOOD AND/OR BEVERGE DISTRIBUTION Spectra Food and Beverage has exclusive food and beverage distribution rights within the Duke Energy Convention Center. Ohio State Law prohibits any person or organization from bringing alcoholic beverages onto a licensed premises. All alcoholic beverages for display or distribution must be purchased from Spectra Food and Beverage. Even sponsoring organizations and/or their exhibitors may distribute sample food and/or beverage products only upon written authorization. Duke Energy Center exhibitors may distribute Food & Beverage samples in authorized space and must not be in competition with products or services offered by Spectra Food and Beverage. Samples must be representative of products manufactured or sold by the company exhibiting. Free samples are limited to 2 ounces of non-alcoholic beverages and 1 ounce of food. Exact descriptions of sample and portion size must be submitted to the Food and Beverage Office for written approval 14 days prior to the opening of the event. No alcoholic samples may be distributed. Any exhibitor giving away and/or selling food in their booth must have a permit and all appropriate fees on file with the Cincinnati Department of Health. GENERAL CONDITIONS: ? Items dispensed are limited to products manufactured, processed or distributed by exhibiting firm. ? All items are limited to sample size. ? Beverages limited to maximum 4oz. container. ? Food items limited to "bite size" or 2oz. ? Food and/or beverage items used as traffic promoters (i.e. popcorn, coffee, bar services) must be purchased from Spectra Food and Beverage. Product(s) you wish to dispense Size of portion to be dispensed Proposed method of dispensing 30 Please explain purpose of offering samples SERVICE REQUIRED Dry Storage: No Yes ($150.00 per day) per pallet Freezer Refrigerator ($40.00 per day) 20 lb. bag of ice @ $25.00 per bag Approved Approved Spectra Food and Beverage Duke Energy Center Manager Name of Event: Date of Event: Booth No. Firm Name: Phone No. Address: STREET CITY STATE ZIP CODE By: Signature: Date: (PRINT OR TYPE NAME & TITLE) 31 •--mr• • '" V] W1 111—• _ 4 < « ONE WAY TRAFFIC « < • 71, jeN",/ fl • >.• \/?\,/,; • • .t• TrA to le MEL ..11,4 • jig • • • -1;:;1 j_4j EXHIBIT HALL C 3S' CFIJNO leC-T 33' DM or 1.011113 MUM I••• Me WO N. NOM IN COMO ALM or COLN II:011f VS EXHIBIT HALL B 33. MAC .l]cur 33' DSC or WW1 • I C1M1 le MSC or u0113 " to 5TH STREET SOUTH CONCOURSE • .0 II_ '6 CE11116 HIM MN MI /1"t' ear . . • Ur ME OF LDIFS • 0 x C 0 m CD 3 EXHIBIT HALL A Jr' COM IEDIT 3E' OWor USIOS CO7 3 1.? LU LU CC D—M I L ff -n /MI ,V MSC or Mt: EEL 5TH STREET 50117H CONCOURSE 4 • • 9 XICIN3ddY I r I 1 :41 1111!---Y-Yt41 r : • MK NM OM MY UP. L06[10 II•La MAUI • - r•E fat til•01 a' of M•1?11 WIZ UM 6th STMT.' WLSC li:1 11111. 4! 1 --1 N •• • 1-.1 q 264 263 262 riKti 252 "51 250 .1 •.1 210 299 1-t r 212 I 211 pi 207j U 208 1 206 C4..}114:4.:f Tr4 U:CY • • • U • • I—I -1- 205 204 203 ia 200 I 201 202 c=-0= 2:r ?••• .10. 'PT n 1•••C SOM Pf•US •-•• • I —r= —•?•••• .Yr 238k 916 1 M34 Mil All II. • . l:l • vo..z ?IC 71.E Lu_s_i • • 5 Lb STREET 233 230 .L.iz f—; • St COM FON*. 0 m 5 CD a) fD 0 -11 0 0 1 fD CD rt. OQ 0 3 J XICIN3ddV •rerenr'..1 t, EL OR • mr•-•, • Ni. KITCHEN - -SERVICE CORRIVOR-- • 1' GRAND BALLROOM B l' hi • GRAND BALLROOM A I.MAJ VAN l.Vfl i , 1AhV J C GRAND BALLROOM PRL-FUNCIION LOBBY 3 3 4 VON' V "4' CIN say Ki CORRIDOR LEI 'iv III 7,0 . 3 1113111111 • P•T•lY1,1 T1 31 I1, :l IYI II j rri' JUNIOR BALLROOM A JUNIOR BALLROOM IA' JUNIOR BALLROOM R JUNIOR BALLROOM IALN 1.44 ,Mr. T:211OR BALLROOM C&D PRE-FLIVICON LOEGY ilC .s1 11111MilfAl• • 11,01)1( itir)(1,40 HECK . . • • • 1.11111 - REGLNC Hani. rn 5 /-t CD 0_ -n 0 0 Co aJ 0 0 3 a XlaN3ddV APPENDIX E Directions to the DECC From the North via 1-75 South (Dayton, Indianapolis) From Southbound 1-75, take Exit 1C for Fifth Street (this is a left-hand exit). Proceed east (straight) on Fifth Street and the convention center will be immediately on your left. From the North vial-71 South (Columbus, Cleveland) From Southbound 1-71, take the exit for Downtown/Riverfront/Third Street (a left-hand exit). Merge onto Third Street and drive six blocks. Turn right onto Elm Street and the convention center will be on your left in two blocks. From the South via 1-71/1-75 North (CVG Airport, Lexington, Louisville, Nashville) From Northbound 1-75/1-71, follow the signs for Cincinnati and cross the Ohio River. Take Exit 1C for Fifth Street and proceed east on Fifth Street. The convention center will be immediately on your left. From the South vial-471 North (Northern Kentucky, Newport) Follow 1-471 North over the yellow bridge and take Exit 6A for Sixth Street. Stay straight on Sixth Street and drive six blocks. At Elm Street the convention center will be on your left. From the East or West via U.S. 50 (Columbia Parkway) Eastbound: Take the Fifth Street exit. Continue straight on Fifth Street and the convention center will be immediately on your left. Westbound: Take the exit for Third Street/Downtown/Riverfront. Merge onto Third Street and drive six blocks. Turn right onto Elm Street and the convention center will be on your left in two blocks 35 APPENDIX F Parking Adjacent to the DECC The official address for the Duke Energy Convention Center is: 525 Elm Street Cincinnati, Ohio 45202 The Duke Energy Convention Center's main entrance is located at the intersection of Fifth Street and Elm Street in downtown Cincinnati. Over 2,500 parking spaces are located immediately surrounding the Center in metered street spaces, private flat lots and privately managed garages. The garages offer direct entry to the convention center via Cincinnati's Skywalk System. The offices for Spectra Venue Management, the management company at the Duke Energy Convention Center, are located on the second level at the Skywalk entrance (at Sixth Street and Plum Street). •41111... UALIT To 1-75 • • Eighth St mei Seventh St • lSixth St Fifth St. A 6 aid $411.1.114NIUM N011l H YAT a O cr Trf CtMilAN Cra Hilton I WIFSVIN To 1-71. • From 1-471 •Third St •From 1-71 APPENDIX G 36 Weight Load Restrictions (Exhibit Hall A) Diagram i ma ..... Li Ism Ild u=lr, ig, :Ow& , „ P loot. . --. :' NI ..;--,ti. . • . % - • / . _ 1 ., ,) - . (/) i 2 •• .1 0 0 1 g : 1 4. • lk,‘„ \ il l'i emi iI MST" 02Z a31.11lila4li lo v TIVIII rAr r Nil( i / J1109171 CAZ oalatulleu V TTVH 7 1 ce 0 —J LL —1 V //4/ A l -1 ce- • /01144 - • . elb .. Al "41 i' .• I N it , —Ir c fr ' ,.-r o F k?. a31111-141 I Trdli \ -.NI: -r.e • ii/ " II It /// .• PP " \ •lat, liS CEL el 111141 0 T1V1r1 "Pk OAS Billill 37 APPENDIX H Elevator Dimensions and Weight Specifications Duke Energy Convention Center Freight Elevators NORTH FRIEGHT ELEVATOR f#31 vtr I DTH HEIGHT DEPTH CAPACITY INTERIOR DIMENSIONS 13'-11" 11,-0" 21'3" 20,000 LB5 OPENING SIZES BASEMENT LEVEL 13'-11" 11'-0" 1ST FLOOR (DOCK SIDE) 13.-11" 11.-0" 1ST FLOOR (EXHIBITFIALL B SIDE) 13'-11" 11%0" 2ND FLOOR 13'41" 11'-0" 3RD FLOOR 13'41" B.-11" SOUTH FRIEGHT ELEVATOR (#2) WIDTH HEIGHT DEPTH CAPACITY INTERIOR DIMENSIONS 14'-11" 14.-0" 17'-1" 20,000 LBS OPENING SIZES BASEMENT LEVEL 14'41" 10'41" 1ST FLOOR (EXHIBIT HALL B) 14'41" 14%0" 2ND FLOOR 14'11" 13'-11" 3RD FLOOR N/A N/A WEST FRIEGHT ELEVATOR (#6) WIDTH HEIGHT DEPTH CAPACITY INTERIOR DIMENSIONS 11.-7" 12r-0" 1V-6" 15,000 LBS OPENING SIZES BASE Mt NI LEVEL N/A N/A 151 FLOOR (DOCK SIDE) 11.-7" 14'-0" 2ND FLOOR 11'-7" 9'-10" 3RD FLOOR (corridor) 11'-7" 12'-0" 3RD FLOOR (kitchen) 11'-7" 9'-10" Duke Energy Convention Center Passenger Elevators ADMINISTRATION (#11 WLEIM HEIGHT DEPTH CAPACITY INTERIOR CLEARANCE 74" 50" 2,500 LB5 DOOR CLEARANCE 40" 83" ELM STREET 1#4) WIDTH HEIGHT DEPTH CAPACITY INTFRIOR CI FA RANCE 50" 50" 7,000 IBS DOOR CLEARANCE 40" 33" 5th STREET CONCOURSE 051 WIDTH HEIGHT DEPTH CAPACITY INTERIOR CLEARANCE 74" 48" 2,500 LBS DOOR CLEARANCE 40" 83" 38 APPENDIX I Room Capacity Chart FIRST FLOOR: EXHIBIT HALL LEVEL Room Square Feet Ceiling Exhibits (10 x 10) Theater Banquet Drive-Onto-Floor Door Sizes 92,350 34' / 19' 460 5,000 6,110 18'h / 22'w Exhibit Hall B 60,190 34' / 19' 300 3,700 3,770 18'h / 19'5"w 42,780 34' 190 3,000 2,670 18'11"h /23'11"w Combined 195,320 34' / 19' 986 11,700 12,550 NORTH MEETING ROOMS Room No. Square Feet Ceiling Theater Banquet Classroom 2,905 16' 285 180 120 1,871 16' 180 110 80 1,355 16' 98 60 40 1,347 16' 98 70 40 1,862 16' 167 110 80 2,890 16' 259 160 120 3,744 16' 403 230 168 1,193 16' 100 60 44 1,205 16' 100 60 44 685 16' 44 30 32 673 16' 48 40 32 7111 1,593 16' 135 90 64 1,698 16' 161 90 64 Room No. Square Feet Ceiling Theater Banquet Classroom 230 1,096 16' 104 60 36 231 1,105 16 104 60 36 2,509 16 283 150 112 23 2,091 16' 216 100 84 :EE 836 16 72 40 32 797 16' 72 40 28 36 1,449 16' 152 70 68 237 870 16' 69 50 32 238 833 16' 69 50 28 39 CJ] Room No. Square Feet Ceiling Theater Banquet Classroom 0 0 cz 0 41 41 2 H rn W 250 1,067 16' 106 50 56 251 969 16' 88 40 48 252 1,091 16' 110 50 56 260 779 14' 62 30 32 261 1773 14' 62 30 32 262 1,557 L 14' 190 90 84 263 11,715 16' 192 90 96 264 1,785 16' 193 90 96 THIRD FLOOR: BALLROOM LEVEL Room Square Feet Ceiling Exhibit (10 x 10) Theater Banquet Classroom Grand Ballroom AB 39,985 33'6" 214 3,968 2,400 774 Grand Ballroom A 16,198 33'6" 83 1,632 960 713 Grand Ballroom 23,787 33'6" 129 2,448 1,440 774 for Ballroom 17,326 19'9" 1,824 960 744 or Ballroom 4,461 19'9" 448 240 176 4,197 19'9" 428 240 140 4,202 19'9" 428 240 140 4,466 19'9" 448 240 176 40